Privacy Policy
WPC Jobs Limited Customer Privacy Notice
Last updated: 7th April 2026
This privacy notice tells you what to expect us to do with your personal information.
Contact Details
What Information We Collect, Use, and Why
We collect or use the following information to provide recruitment/job board services and goods, including delivery:
Candidate-Specific Information We Collect and Retain
When candidates register and use the WPC Jobs platform, we collect the following information. This information is subject to additional protection due to its sensitive nature:
Account & Identity
- Email address and login credentials
- Full name, phone number, and current UK address (including street address, city, and postcode)
- Location information
- Date of birth
- Nationality
Visa & Immigration Status
- Visa type and current visa status declaration
- Information about dependents and family members on the candidate's visa
- Visa / Leave Expiry Date
- Right-to-Work Share Code (used by employers to verify eligibility to work in the UK)
CV & Professional Profile
- Professional summary and key skills
- Employment history (job titles, employers, dates, references)
- Education history and qualifications
- Languages spoken
- Target roles and job preferences
Identity & Right-to-Work Documents
- eVisa (mandatory) and supporting documents
- Passport copies
- Biometric Residence Permit (BRP) card
- DBS Certificate (for Health and Care Worker visa holders)
Additional / Sector-Specific Documents (optional)
- Qualification certificates (PDF, JPG, PNG, DOC formats, up to 10 MB)
- English language proficiency evidence (e.g. IELTS Results at B1 CEFR or proof of a degree taught in English)
- Specialised licences (e.g. Driving Licence, SIA licence, and other industry-specific licences)
- Training and compliance certificates
- Any additional named documents uploaded by the candidate (e.g. reference letters, certificates)
Billing & Payment Information (Candidates)
- Payment method details (card or bank information), processed securely via Stripe
- Auto-renew preferences and invoice records
Employer / Company-Specific Information We Collect and Retain
When employers or companies register and use the WPC Jobs platform, we collect the following information:
Company Details
- Company name and registered address
- Company type and Companies House registration number
- Sponsor Licence status and Sponsor Licence type
- Company website URL
Operational & Hiring Information
- Current staff count / company size
- Key positions to fill and hiring needs
Job Posting Details
- Job title, job location type, and specific job location
- Job post date and application deadline (end date)
- Job type (e.g. full-time, part-time, freelance, internship, permanent, temporary, fixed-term contract, temp-to-perm, apprenticeship, volunteer, graduate)
- Salary, pay rate, and benefits information
- Job description (JD)
Offer & Hiring Information
- Position offered, proposed annual salary, and proposed start date
- Offer letters and contract letters
- Candidate acceptance or rejection information
- Additional notes relating to job offers
Interview Information
- Interview questions prepared by employers
- Interview video recordings
- Interview notes and preparation materials
Billing & Payment Information (Employers)
- Payment method details (card or bank information), processed securely via Stripe
- Auto-renew preferences and invoice records
Lawful Bases and Data Protection Rights
Your right of access
You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for.
Your right to rectification
You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete.
Your right to erasure
You have the right to ask us to delete your personal information.
Your right to restriction of processing
You have the right to ask us to limit how we can use your personal information.
Your right to object to processing
You have the right to object to the processing of your personal data.
Your right to data portability
You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.
Your right to withdraw consent
When we use consent as our lawful basis you have the right to withdraw your consent at any time.
If you make a request, we must respond to you without undue delay and in any event within one month. To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our Lawful Bases for the Collection and Use of Your Data
Our lawful bases for collecting or using personal information to provide services and goods are:
Consent
We have permission from you after we gave you all the relevant information. All your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Contract
We have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
Legal obligation
We have to collect or use your information so we can comply with the law. All your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
Legitimate interests
We're collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests include: facilitating effective job matching between candidates and employers; enabling employers to assess candidates' suitability for roles; verifying candidates' right to work in the UK; improving and maintaining the security and functionality of the WPC Jobs platform; and detecting and preventing fraud or misuse of our services.
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Lawful Bases for Recruitment / Job Board Purposes
Our lawful bases for collecting or using personal information for recruitment/job board purposes are:
Legitimate interests
We're collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests include: matching candidates with suitable employment opportunities; enabling employers to verify right-to-work status and suitability for sponsored roles; maintaining a reliable and compliant job board service; and supporting the hiring process including interviews, offers, and onboarding documentation.
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Where We Get Personal Information From
Directly from you
When you register an account, complete your candidate or employer profile, upload documents, post job listings, or communicate through the platform.
Third-party verification services
For example, when employers use the Government's online right-to-work checking service via the Right-to-Work Share Code you provide.
Payment processors
Stripe, our payment processor, may share transaction confirmation and related data with us to facilitate billing.
How Long We Keep Information
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Our standard retention periods are as follows:
At the end of the applicable retention period, personal data is securely deleted or anonymised. You may request earlier deletion of your data at any time, subject to our legal obligations (see 'Your right to erasure' above).
How to Complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we've used your data after raising a complaint with us, you can also complain to the ICO.
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113